How to use NordPass Shared Folders feature on mobile devices

Introduction

Shared Folders are available to all NordPass Business and Enterprise members and allow secure, centralized sharing of sensitive items within an organization, making team collaboration more straightforward and more efficient. In this article, you will learn how to create, share, and manage Shared Folders in NordPass on mobile devices.

 

Here's what to do

How to create a Shared Folder

  1. Open the NordPass application and log in.
  2. Select the ‘Browse” button at the bottom and tap on the “Shared Folders” button.
  3. Next, tap on the “+” button, located at the top-right corner, and select the “Shared folder” button.
  4. Name the Shared Folder and tap on the "Create" button in the top-right corner.
  5. If you wish to create a Shared Folder inside another Shared folder, open your chosen Shared Folder and repeat the first 4 steps again.

    Note: This feature is available only for Enterprise clients, max depth is 3 layers of Folders: L1 -> L2 -> L3.

 

How to share a Shared Folder

  1. Open the NordPass application and log in.
  2. Select the ‘Browse” button at the bottom and tap on the “Shared Folders” button.
  3. Open your chosen Shared Folder, tap on the ‘Three-dots’ button located on the top-right corner, and select the “Share folder” button.
  4. Enter a member's email address or a group name and tap on the “Next” button.
  5. Next, choose a permission level:
    • Can edit – create new items (Enterprise and Business), create new Shared Folders inside and items inside of those (Enterprise Only).    
    • Can share – share, view, and autofill items.
    • Can view – view, copy details, and autofill items.
    • Can autofill – autofill only.
       
  6. Optionally, set an expiration time by changing the expiry time.

    Note: "Can edit" and "Can share" access levels are only available without an expiry time.
     
  7. Tap on the "Share" button to confirm your choice.

    Note: Sharing is available only at the top Shared folder - you cannot share a specific subfolder or item within it. When a top Shared folder is shared with a user or group, they gain access to all content inside, including subfolders and their items. User and group permissions are inherited from top to bottom.

 

How to change permissions or revoke access

  1. Open the NordPass application and log in.
  2. Select the ‘Browse” button at the bottom and tap on the “Shared Folders” button.
  3. Open your chosen Shared Folder, and tap on members' avatars at the top-right corner.
  4. Locate your chosen member, tap on the “Three-dots” button next to it, and update their permissions - the ability to edit, share, view, or autofill by selecting your chosen option.
  5. Additionally, if you wish to revoke a member's access, tap on the "Remove" button and choose the "Remove" option once more to confirm your choice.

    Note: You can only modify permissions or revoke access at the top-level Shared folder; you cannot do this for individual subfolders or items within it. Changing permissions or removing someone’s access at the top folder automatically applies to everything inside, including all subfolders and their contents, because permissions inherit from the top-level settings. Removing access at the top revokes access to all items within.

 

How to move items to a Shared Folder

  1. Open the NordPass application and log in as an organization's Owner.
  2. Locate an item you want to share, tap on the "Three-dots" button to the right of it, and select the "Move to Folder" button.
  3. Alternatively, open an item by tapping on it, select the "More" button, and tap on the "Move to Folder" option.
  4. Next, select the "Shared Folders" option, tap on your chosen Shared Folder, and select the "Move here" button.

    Note: The Owner of the items can move those to a Shared Folder where the use has Owner or “Can Edit” rights. For Enterprise tier clients, as Shared Folders contains subfolders, the user with “CanEdit” rights can move the item inside of the Shared Folder, changing the location of the item, not changing the Top Shared Folder.

 

How to transfer ownership of a Shared Folder

  1. Open the NordPass application and log in.
  2. Select the ‘Browse” button at the bottom and tap on the “Shared Folders” button.
  3. Open the Shared Folder, tap on the members' avatars at the top-right corner.
  4. Choose a member, access the member's permission tab by tapping on the ‘Three-dots” button, tap on the "Transfer ownership", and select the "Transfer" button to confirm your choice.
  5. Once the ownership transfer is confirmed, the new owner will own the top Shared Folder and all its Subfolders and items. The previous owner will remain with “Can Edit” rights to the Shared Folder.

    Note: Transferring ownership of any subfolder or specific item inside is not allowed.

 

How to delete items from a Shared Folder

  1. Open the NordPass application and log in.
  2. Select the ‘Browse” button at the bottom and tap on the “Shared Folders” button.
  3. Open the Shared Folder, tap on the "Three-dots" button next to your desired item, and select the "Delete" option. 
  4. Alternatively, tap on your chosen item, select the "More" button, and tap on the "Delete" button.
  5. Once the pop-up message appears, enter "Delete" and tap on the "Delete" button.

    Note: Only the Shared Folder owner can delete items and Shared Folders. Deleted items and Shared Folders are removed permanently and are not moved to Trash.

 

Additional Tips

  • At the moment, the Shared Folder inside the Shared Folder feature is available only for the Android operating system.

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